Records and Information Management: Fundamentals of Professional Practice, Fourth Edition presents principles and practices for systematic management of recorded information. It is an authoritative resource for newly appointed records managers and information governance specialists as well as for experienced records management and information governance professionals who want a review of specific topics. It is also a textbook for undergraduate and graduate students of records management or allied disciplines—such as library science, archives management, information systems, and office administration—that are concerned with the storage, organization, retrieval, retention, or protection of recorded information. The fourth edition has been thoroughly updated and expanded to: Set the professional discipline of RIM in the context of information governance, risk mitigation, and compliance and indicate how it contributes to those initiatives in government agencies, businesses, and not-for-profit organizations Provide a global perspective, with international examples and a discussion of the differences in records management issues in different parts of the world. Its seven chapters are practical, rather than theoretical, and reflect the scope and responsibilities of RIM programs in all types of organizations. Emphasize best practices and relevant standards. The book is organized into seven chapters that reflect the scope and responsibilities of records and information management programs in companies, government agencies, universities, cultural and philanthropic institutions, professional services firms, and other organizations. Topics covered include the conceptual foundations of systematic records management, the role of records management as a business discipline, fundamentals of record retention, management of active and inactive paper records, document imaging technologies and methods, concepts and technologies for organization and retrieval of digital documents, and protection of mission-critical records. In every chapter, the treatment is practical rather than theoretical. Drawing on the author’s extensive experience supplemented by insights from records management publications, the book emphasizes key concepts and proven methods that readers can use to manage electronic and physical records.
Here is a clear explanation and analysis of the fundamental principles, concepts, and issues associated with information compliance, which is broadly defined as the act or process of conforming to, acquiescing to, or obeying rules, regulations, orders, or other requirements that apply to the data, documents, images, and other information.
Managing Information Risks: Threats, Vulnerabilities, and Responses identifies and categorizes risks related to creation, collection, storage, retention, retrieval, disclosure and ownership of information in organizations of all types and sizes. It is intended for risk managers, information governance specialists, compliance officers, attorneys, records managers, archivists, and other decision-makers, managers, and analysts who are responsible for risk management initiatives related to their organizations’ information assets. An opening chapter defines and discusses risk terminology and concepts that are essential for understanding, assessing, and controlling information risk. Subsequent chapters provide detailed explanations of specific threats to an organization’s information assets, an assessment of vulnerabilities that the threats can exploit, and a review of available options to address the threats and their associated vulnerabilities. Applicable laws, regulations, and standards are cited at appropriate points in the text. Each chapter includes extensive endnotes that support specific points and provide suggestions for further reading. While the book is grounded in scholarship, the treatment is practical rather than theoretical. Each chapter focuses on knowledge and recommendations that readers can use to: heighten risk awareness within their organizations, identify threats and their associated consequences, assess vulnerabilities, evaluate risk mitigation options, define risk-related responsibilities, and align information-related initiatives and activities with their organizations’ risk management strategies and policies. Compared to other works, this book deals with a broader range of information risks and draws on ideas from a greater variety of disciplines, including business process management, law, financial analysis, records management, information science, and archival administration. Most books on this topic associate information risk with digital data, information technology, and cyber security. This book covers risks to information of any type in any format, including paper and photographic records as well as digital content.
In U.S. Record Retention Requirements: A Guide to 100 Commonly Encountered Record Series, author Bill Saffady takes a unique approach to providing retention guidance for records in 14 functional areas. Each entry begins with a description that defines the record series, explains its business purpose, and lists examples of the types of records that are included. Subsequent sections for each record series discuss the legal considerations (i.e., laws, regulations, statutes of limitations), business needs, and archival requirements that determine how long the series should be kept. The entry for each record series ends with a benchmarking consensus of prevailing retention practices, which is based on retention schedules issued by archival agencies in 20 states of different sizes in different regions of the country, and a summary. The book also includes some citations to sector-specific laws and regulations that are meant to be illustrative, rather than comprehensive.The 100 records series are divided into these functional areas: Part 1: Organization and GovernancePart 2: Human ResourcesPart 3: Finance and AccountingPart 4: TaxonomyPart 5: PayrollPart 6: Legal and CompliancePart 7: Risk ManagementPart 8: Information TechnologyPart 9: Communications and Public RelationsPart 10: Facilities and SecurityPart 11: Fleet ManagementPart 12: Research and DevelopmentPart 13: ManufacturingPart 14: Sales and Marketing Product Code A5038Year Published 201
Here is a clear explanation and analysis of the fundamental principles, concepts, and issues associated with information compliance, which is broadly defined as the act or process of conforming to, acquiescing to, or obeying rules, regulations, orders, or other requirements that apply to the data, documents, images, and other information.
Managing Information Risks: Threats, Vulnerabilities, and Responses identifies and categorizes risks related to creation, collection, storage, retention, retrieval, disclosure and ownership of information in organizations of all types and sizes. It is intended for risk managers, information governance specialists, compliance officers, attorneys, records managers, archivists, and other decision-makers, managers, and analysts who are responsible for risk management initiatives related to their organizations’ information assets. An opening chapter defines and discusses risk terminology and concepts that are essential for understanding, assessing, and controlling information risk. Subsequent chapters provide detailed explanations of specific threats to an organization’s information assets, an assessment of vulnerabilities that the threats can exploit, and a review of available options to address the threats and their associated vulnerabilities. Applicable laws, regulations, and standards are cited at appropriate points in the text. Each chapter includes extensive endnotes that support specific points and provide suggestions for further reading. While the book is grounded in scholarship, the treatment is practical rather than theoretical. Each chapter focuses on knowledge and recommendations that readers can use to: heighten risk awareness within their organizations, identify threats and their associated consequences, assess vulnerabilities, evaluate risk mitigation options, define risk-related responsibilities, and align information-related initiatives and activities with their organizations’ risk management strategies and policies. Compared to other works, this book deals with a broader range of information risks and draws on ideas from a greater variety of disciplines, including business process management, law, financial analysis, records management, information science, and archival administration. Most books on this topic associate information risk with digital data, information technology, and cyber security. This book covers risks to information of any type in any format, including paper and photographic records as well as digital content.
Records and Information Management: Fundamentals of Professional Practice, Fourth Edition presents principles and practices for systematic management of recorded information. It is an authoritative resource for newly appointed records managers and information governance specialists as well as for experienced records management and information governance professionals who want a review of specific topics. It is also a textbook for undergraduate and graduate students of records management or allied disciplines—such as library science, archives management, information systems, and office administration—that are concerned with the storage, organization, retrieval, retention, or protection of recorded information. The fourth edition has been thoroughly updated and expanded to: Set the professional discipline of RIM in the context of information governance, risk mitigation, and compliance and indicate how it contributes to those initiatives in government agencies, businesses, and not-for-profit organizations Provide a global perspective, with international examples and a discussion of the differences in records management issues in different parts of the world. Its seven chapters are practical, rather than theoretical, and reflect the scope and responsibilities of RIM programs in all types of organizations. Emphasize best practices and relevant standards. The book is organized into seven chapters that reflect the scope and responsibilities of records and information management programs in companies, government agencies, universities, cultural and philanthropic institutions, professional services firms, and other organizations. Topics covered include the conceptual foundations of systematic records management, the role of records management as a business discipline, fundamentals of record retention, management of active and inactive paper records, document imaging technologies and methods, concepts and technologies for organization and retrieval of digital documents, and protection of mission-critical records. In every chapter, the treatment is practical rather than theoretical. Drawing on the author’s extensive experience supplemented by insights from records management publications, the book emphasizes key concepts and proven methods that readers can use to manage electronic and physical records.
Historical records are a focus and collecting area for many historical societies, history museums, and other historical agencies. Yet many historical records programs face special challenges and needs, including inadequate resource levels, physical preservation problems, and underdeveloped documentation, appraisal, and collecting policies. In Managing Historical Records Programs, Bruce Dearstyne's goal is to foster stronger, more vibrant historical records programs by introducing the basics of archival work to historical agency personnel. He describes strategies, approaches, principles, and best practices of strong programs while providing lots of examples, checklists, and appendixes that help solve complex problems. An important resource for anyone considering starting a historical records program or wishing to strengthen an existing one. Book jacket.
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